The written word is powerful in communicating policies and procedures. A checklist for new students helps ensure that both the school and the student have a clear understanding of the rules and expectations. Here’s a detailed checklist to guide your new student onboarding process:

New Student Checklist: Essential Policies Checklist for New Martial Arts Students

  • No Refunds

    • Policy: “There are no refunds for unused tuition, so it’s very important that Joey takes full advantage of the classes.”

  • Monthly Payment Amount and Due Date

    • Policy: “Just to review, your tuition is $69 per month and is due on the 5th of each month starting next month. Tuition must be paid even if you are unable to attend class as long as you are a student of the school. We do not freeze programs for vacation.”

  • Equipment Needed

    • Explanation: Provide a brief overview of the gear required for classes.

  • Sponsorship Tradition

    • Policy: “One of the traditions of martial arts is giving back by bringing new people into the school. While we aspire to a referral-only membership program, we currently rely on students to help us grow by referring their friends.”

  • Intent to Promote Form for Children

    • Explanation: “This form will be distributed before each exam. We teach Black Belt Excellence, a high personal standard of conduct. This form helps us assess what we expect from the children.” Show and explain the form.

  • Exam Process

    • Policy: “Progress reviews occur in class each month on the third week. Full uniform is required, and attendance is mandatory. We encourage family support during these exams, which are designed as mini-victories for the students. Plan to celebrate these milestones with your child.”

  • Goal: Qualify for National Black Belt Club

    • Explanation: “Your current program is an entry-level trial designed for us to evaluate your child for advanced training. In about three months, your child will enter the Black Belt update phase. With good attendance and a strong attitude, he should qualify for the Black Belt Club. We’ll keep you updated on his progress and notify you when we reach that point.”

Using this checklist ensures that you cover all necessary aspects of your school’s policies and procedures, helping to create a positive and transparent experience for new students and their families.