Martial Arts Summer Camp Budgeting and Profit Calculation

Running a successful martial arts summer camp requires careful budgeting to ensure profitability while providing a great experience for campers. Here's a detailed breakdown of how to calculate expenses and profits for a hypothetical three-day camp.

Hypothetical Example for a Three-Day Camp

  1. Number of Students Planning to Attend: 125
  2. Camp Charge per Student: $50
  3. Total Facility Cost: $6,250

You have seven instructors available at no charge. However, to manage 125 students, you need to hire eight additional instructors at $75 per day each.

  1. Cost for Additional Instructors:

    • $75 per day x 8 instructors = $600 per day
    • $600 per day x 3 days = $1,800

  2. Incidental Costs: $500

Total Costs:

  • Facility: $6,250
  • Additional Instructors: $1,800
  • Incidentals: $500
  • Total: $6,250 + $1,800 + $500 = $8,550

Cost per Student:

  • Total Cost: $8,550
  • Number of Students: 125
  • Cost per Student: $8,550 / 125 = $68.40

If you charge $150 for a three-day camp, your profit per student will be:

Profit per Student:

  • Charge per Student: $150
  • Cost per Student: $68.40
  • Profit per Student: $150 - $68.40 = $81.60

Total Gross Revenue and Profit:

  • Gross Revenue: $150 x 125 = $18,750
  • Total Profit: $18,750 - $8,550 = $10,200

Adjusting for a Five-Day Camp

To calculate for a five-day camp, adjust the instructor costs and other variable expenses accordingly.

  1. Instructor Cost for Five Days:

    • $75 per day x 8 instructors = $600 per day
    • $600 per day x 5 days = $3,000

  2. Total Costs:

    • Facility: $6,250 (assuming no change)
    • Additional Instructors: $3,000
    • Incidentals: $500
    • Total: $6,250 + $3,000 + $500 = $9,750

  3. Cost per Student for Five Days:

    • Total Cost: $9,750
    • Number of Students: 125
    • Cost per Student: $9,750 / 125 = $78

If the charge for a five-day camp is set at $250 per student:

Profit per Student for Five Days:

  • Charge per Student: $250
  • Cost per Student: $78
  • Profit per Student: $250 - $78 = $172

Total Gross Revenue and Profit for Five Days:

  • Gross Revenue: $250 x 125 = $31,250
  • Total Profit: $31,250 - $9,750 = $21,500

Conclusion

Accurate budgeting is key to running a profitable martial arts summer camp. By understanding and calculating your costs and setting appropriate charges, you can ensure a successful and financially rewarding camp. Adjusting these figures for different durations or varying numbers of students will help you plan effectively for any camp scenario.